Paycheck Protection Program Loan
An Overview of the Loan Forgiveness Application Process
Updated July 14, 2021
Once your Paycheck Protection Program loan has been disbursed you should be preparing to apply for loan forgiveness. Loan amounts may be forgiven, in whole or in part, if proceeds are used for eligible business expenses in the covered period following the loan disbursement date. You must submit an online application and provide documentation verifying loan proceeds were used for eligible expenses.
The deferral period during which you are not required to make payments of principal, interest and fees, ends on the date the SBA remits your loan forgiveness amount to Westamerica Bank. If you do not apply for loan forgiveness, the deferral period extends 10 months after the end of your loan forgiveness covered period.
The Covered Period begins on the date the loan was originally disbursed. It ends on a date selected by the Borrower that is at least 8 weeks following the date of loan disbursement and not more than 24 weeks after the date of loan disbursement.
At least 60% of loan proceeds must be for payroll and benefit costs and be paid or incurred during the covered period. No more than 40% of loan proceeds can be used on non-payroll expenses:
- Interest on mortgage obligations, incurred before February 15, 2020;
- Rent, under lease agreements in force before February 15, 2020; and
- Utilities, for which service began before February 15, 2020.
- Covered operations expenditures
- Covered property damage costs
- Covered supplier costs
- Covered worker protection expenditures
Document and Organize Your Expenses
Carefully document and organize your business expenses. Documentation you will be required to provide is summarized below. Click here for a more detailed description of required documentation.
- If you use a payroll provider, request reports or documents verifying the number of full-time equivalent employees and pay rates. If you do not use a payroll provider, documentation could include payroll registers and payments to benefits providers.
- Proof of payments made for eligible mortgage interest and rent.
- Proof of payments, invoices and statements for utilities such as telephone, internet, gas and electrical services.
- Covered operations expenditures: Copy of invoices, orders, or purchase orders paid during the Covered Period and receipts, cancelled checks, or account statements verifying those eligible payments.
- Covered property damage costs: Copy of invoices, orders, or purchase orders paid during the Covered Period and receipts, cancelled checks, or account statements verifying those eligible payments, and documentation that the costs were related to property damage and vandalism or looting due to public disturbances that occurred during 2020 and such costs were not covered by insurance or other compensation.
- Covered supplier costs: Copy of contracts, orders, or purchase orders in effect at any time before the Covered Period (except for perishable goods), copy of invoices, orders, or purchase orders paid during the Covered Period and receipts, cancelled checks, or account statements verifying those eligible payments.
- Covered worker protection expenditures: Copy of invoices, orders, or purchase orders paid during the Covered Period and receipts, cancelled checks, or account statements verifying those eligible payments, and documentation that the expenditures were used by the Borrower to comply with applicable COVID-19 guidance during the Covered Period.
Applying for Loan Forgiveness
Existing SBA guidance does not allow for a second forgiveness application to be submitted, so ensure all funds are used for eligible expenses prior to applying for forgiveness.
At approximately the 24-week mark, you will receive an additional email with a unique application link to our Loan Forgiveness application portal. Check your email for messages from SBA.Lending@westamerica.com. Note that we can only accept forgiveness applications online.
Submitting a Forgiveness Application Online
When you are confident you meet the SBA requirements for loan forgiveness, be sure you have all of your supporting documentation available for upload prior to starting the application. You will use the unique link provided to you via email to access the application portal.
Once a completed Loan Forgiveness application is received, Westamerica has up to 60 days to complete the application review and send a notification to the SBA. You will be contacted via email with information requests or status updates. Check your email for messages from SBA.Lending@westamerica.com.
The Paycheck Protection Program is administered by the Small Business Administration. The terms and qualifications for determining forgiveness amounts are established by the SBA. While Westamerica is responsible for conducting a good-faith review of reported information and calculations, we are unable to offer guidance on the SBA rules.
As it is the borrower’s obligation to stay informed about program rules, visit www.sba.gov for detailed information on the Paycheck Protection Program.